PUTNAM VALLEY CENTRAL SCHOOL DISTRICT
TUTORING SERVICES
The Putnam Valley Central School District (the “District”) invites proposals from qualified vendors (“Proposers”) to provide tutoring services for the 2026–2027 school year. The District reserves the right, at its sole discretion, to renew any resulting agreement for additional terms.
General Conditions
No Obligation for Costs
The District shall not be responsible for, nor reimburse, any costs incurred by Proposers in the preparation, submission, or presentation of proposals.
Submission Requirements
Proposals must be submitted electronically via BidLogiQ no later than 3:00 PM (prevailing time) on Wednesday, June 3, 2026 (the “Submission Deadline”). Late submissions will be deemed non-responsive and will not be considered. Proposers are solely responsible for ensuring timely submission.
Reservation of Rights
The District reserves the right, in its sole discretion, to reject any or all proposals, waive minor informalities or irregularities, and accept the proposal(s) deemed most advantageous to the District, in accordance with applicable law.
Proposal Content and Format
Proposals must include complete, accurate, and itemized pricing information. Submissions that are incomplete, unclear, or fail to comply with RFP requirements may be deemed non-responsive. Proposals should be clear, organized, and concise.
Ownership of Materials
All materials submitted in response to this RFP shall become the property of the District and will not be returned.
Pre-Proposal Questions / Requests for Information (RFI)
Submission of Questions
All questions and requests for information must be submitted exclusively through the BidLogiQ RFI module no later than 3:00 PM (prevailing time) on May 27, 2026.
Addenda and Interpretations
The District may amend, modify, or clarify this RFP at any time prior to the Submission Deadline. All such changes will be issued via written addenda or official RFI responses through BidLogiQ. Only these written communications shall be considered official and binding.
Responsibility for Addenda
Failure to receive addenda or interpretations does not relieve Proposers of their obligations. Proposers are responsible for monitoring BidLogiQ for updates.
Reliance on Information
Information obtained from sources other than BidLogiQ is unofficial and may be inaccurate. The District is not bound by any representations not formally issued through BidLogiQ.
Evaluation and Selection Process
Review of Proposals
Proposals will be evaluated based on criteria determined by the District.
Clarifications and Additional Information
The District reserves the right to request clarifications, supplemental information, or documentation, and to permit correction of clerical errors or omissions at its discretion.
Oral Presentations
The District may require selected Proposers to participate in interviews or presentations at a time and place determined by the District.
Award; No Obligation to Award
The Board of Education intends to award contract(s) in the best interest of the District. The District reserves the right to reject any or all proposals, negotiate with any Proposer, or cancel this RFP, in whole or in part.
Submission of a proposal confers no legal, equitable, or contractual rights unless and until a written agreement is executed by the District.
This RFP does not commit the District to award a contract or to pay any costs incurred by Proposers.
Term of Engagement
The anticipated term is for the 2026–2027 school year. Any renewal or continuation shall be subject to annual review and approval by the Assistant Superintendent, District Treasurer, Superintendent of Schools, and Board of Education, and is contingent upon funding availability and continued need.
Additional Requirements
Proposers are strongly encouraged to review all RFP materials and attachments thoroughly. Failure to comply with all requirements or to provide complete information may result in disqualification.
